How to Choose the Ideal Office Space

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The right office space can make or break a business. It’s not easy getting the balance between affordability and the perfect premises, especially if your experience is limited, but it’s crucial to take the time to do so. If you’re inexperienced, here’s a few tips to get help you get the best of the best:

  1. Location
    Consider the following when it comes to situating your office: Will it be easy for your clients to find without trouble (If it’s too difficult to find, they’ll find a competing business that is not so hidden)? Can your employees get there easily (If the commute is too long, they might seek a job elsewhere)? Those are the two classes of people you most need to be capable of finding your office without problems. If you find an office that satisfies these two criteria, then you’re very likely to have landed a well-located office. The next thing on the location checklist would be to consider the security of the neighbourhood as well and what services are easily accessible close to the office. Is there a gym nearby? Coffee shop? Restaurants with diverse offerings (for lunch time)? What is the traffic like on working days? All of these things are important for keeping your clients and staff happy!
    If your business is a specialised service, it wouldn’t hurt to do some additional research on the neighbourhood to see just how satisfied they are with the current service providers. This could drum up easy business for you if your competitor in the neighbourhood is not up to the task. If there is no competition, this may be a great opportunity to wow the people into being your loyal customers before other players come sniffing.
  1. Price
    Price is probably the most important factor to when choosing a new office. If you spend too little, you’ll either end up with a substandard office you and your stakeholders will not be happy with, and you’ll probably find yourself moving out after a few months. On the other hand, if you spend too much, it might affect the budget for your business operations or you might struggle to pay the rent and have to move again to downsize. Neither of those scenarios are ideal. Ideally, you should take a look at a reputable real estate marketplace to get a fair idea for how much an office of your requirements normally goes for. Then you can make your budget accordingly, taking into account the advance payment the landlord expects, if there are extra costs (especially in the case where it comes with extra services), and if the space is good value for your money.
  1. Size
    Of course, the price will influence the size of the premises you choose to house your office, but it’s an important point to mention. This is where you consider whether to have an office complex all to your company, or to take a shared work space with other companies.
    As a very general rule, it’s normally recommended to have 70 square

    office space, offices rents, Ghana offices
    Conference room sufficient for entire company meetings

    feet per person. However, you know your business and its requirements best. If your staff need more storage or bigger desks for example, then raise this figure appropriately.
    Your office should have a space large enough for conferences with clients and also to meet with all employees for general meetings; a space for taking lunch or snacks (this could be the kitchen); and ample space for parking cars (for employees and clients too if your business requires lots of clients to physically come over). Also, leave extra room free if you intend to expand the size of your staff. There’s no doubt that a cramped office reduces productivity so don’t compromise on floor space.

  1. Infrastructure
    Nowadays, there are hardly any businesses that can function efficiently without a reliable internet connection. Some offices, mainly managed or serviced offices, generally include internet access as part of their rent. If you’re leasing a private property however, you’ll need to factor in the cost of getting connected online and the monthly payments for access.
    The quality and reliability of the service matters too. There’s no point paying for a service that is being interrupted constantly, breaks under the strain of a particularly busy day; or is terrible or non-existent in your neighbourhood.
    Infrastructure doesn’t just mean internet, either. Telephone connections and the postal system are part of it. With mobile technology so prevalent these days, the latter might not be that important to you, but those services are still crucial for signed documents or other physical items.
  1. Style
    Quite often this is pushed to the back of people’s minds while they’re searching for new offices. Although it’s advisable to prioritise some more important factors like the aforementioned ones, there is still a lot to be said for office style.
    If you intend for your office to form a part of your brand (and you should), you need to take this into consideration when choosing the space. Does it come in your company colours? If not, is it easily customisable to fit with your needs? An office can be a fantastic branding tool. From the exterior to the foyer or reception of the office, there should be logos and other symbols indicative of your business so it is well established in the minds of your employees and visitors. If you don’t find yourself flinching at the thought of posting photos of the interior of your office to your website, then you’ve done your interior decoration and hopefully, your branding just right! An undecorated office isn’t going to help your brand image!

With these tips, you should be ready to get out there and find the ideal office for your business. Remember Location, price, infrastructure, possibility of styling and you’ll be sure to make an informed decision when presented with a choice out of the wide range of available office spaces on the market currently. Get that out of the way now, so you can concentrate on growing your business and creating wealth and value!

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Comments

  • What You Need To Know About Converting Your Property To Commercial Real Estate – meQasa blog
    16 May, 2016 15:15

    […] location.  It is best to evaluate the local economy of the area in which your property is situated. If your property is located in bustling areas and town centres like Osu, Dzorwulu or Ridge, converting to commercial property can be the best decision ever as it can bring in a lot of money. […]

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